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OPERATIONS AGENT

Otto

The admin stays current.You see what needs you.

For a café between services, Otto keeps the supplier order, stock, invoices, and deadlines ready for your OK.

Start your first agent

Invoice #0418 · your template

Site visit · 2h€240
Parts€1,000
Total€1,240
Reminder ready · day 30

Sample — not client history · The day-30 reminder is ready in your tone. You say OK.

€250 a month, everything included.

Prefer to talk first? Book a free 30-min call
  • Working the same day
  • EU-hosted, private space
  • Cancel monthly

A DAY WITH OTTO

Invoice #0418 gets chased. You decide the exception.

7 things came in. 2 needed you.

  1. A café’s Saturday supplier order is not written down.

    Otto reads the stock levels and drafts the supplier order for your review.

    You say OK. The order goes out.

  2. The 1st-of-month invoice run is due.

    Otto checks the template, totals, and customer details before sending the batch.

  3. Packaging stock reaches the reorder level.

    Otto drafts a supplier message and marks the order for your review.

    You approve the order. Otto files the confirmation.

  4. A €240 expense has no receipt attached.

    Otto flags it in the expense list instead of guessing the category.

  5. Next week’s team schedule has one gap.

    Otto reports the gap and the two available people.

  6. A contract renewal is due in 30 days.

    Otto adds the date to the deadline report with the contract attached.

  7. Friday’s numbers are ready.

    Otto sends the weekly digest: paid, waiting, low stock, and needs your decision.

FOR BUSINESSES LIKE YOURS

The admin gets done. Tonight stays yours.

Pick your trade. Each card is a sample day, not client history.

Restaurant or café

A café, 15:10, between services. Saturday’s supplier order is not written down.

  1. Read the stock levels.
  2. Draft the supplier order.
  3. Flag anything above your spend limit.
Plumber / electrician

A plumber, 13:12, under a sink. Parts for invoice #0418 need adding before the evening.

  1. Prepare the invoice on your template.
  2. Set the day-30 payment reminder.
  3. Flag parts that need reordering.
Hair or beauty salon

A salon owner, 09:05, between clients. Two product lines are nearly empty.

  1. Compare stock with the reorder level.
  2. Draft the supplier message.
  3. Add delivery day to the schedule.
Dental or physio clinic

A clinic at 18:20, last patient gone. Friday’s invoices need one clean check.

  1. Check invoice names and totals.
  2. Flag the missing receipt.
  3. Put the weekly numbers in one digest.
Independent consultant

A consultant, 21:47, closing the laptop. A contract renewal is due next month.

  1. Add the renewal date to the report.
  2. File the signed contract.
  3. Prepare the next invoice line.
Local shop

A shop owner, 20:35, after closing. A card payment needs matching to the day’s sales.

  1. Match the payment to the sale.
  2. Flag the unmatched receipt.
  3. Send the Friday cash summary.
Garage

A garage, 17:40, on the last repair. A fleet account is waiting on invoice #0418.

  1. Prepare the parts and labour lines.
  2. Send the invoice after your OK.
  3. Schedule the day-30 reminder.
Small agency

A two-person agency, 11:25, between calls. Three client documents need filing.

  1. Name and file the documents.
  2. Add invoice dates to the report.
  3. Flag the renewal that needs your eye.

THE WORK

Eight jobs Otto keeps current.

Otto prepares the routine work and flags the exceptions.

Keep money and stock moving.

  1. Generate invoices

    Prepare invoice #0418 with the site visit and parts on your template.

  2. Send payment reminders

    Draft the day-30 reminder when invoice #0418 is still unpaid.

  3. Watch stock and suppliers

    Flag 20 low packaging units and draft the supplier message.

  4. Coordinate planning

    Show the two people available for next Tuesday’s schedule gap.

Keep the record clean.

  1. Send Friday’s summary

    Put paid invoices, open quotes, and low stock in Friday’s digest.

  2. Track expenses

    Flag the €240 expense without a receipt instead of guessing.

  3. Handle documents

    File the signed September renewal next to the contract record.

  4. Flag compliance dates

    Remind you 30 days before the September contract deadline arrives.

THE BOUNDARY

Otto keeps the record clean. You keep the authority.

Does

  • Prepare invoices on your template
  • Draft reminders in your tone
  • Watch stock, schedules, and deadlines
  • Send the report you asked for

Does not

  • Spend above a rule you set
  • Change your books without a trail
  • Make a tax or legal decision
  • Hide an exception in a clean number

What you do

  • Set templates and spend limits
  • Approve orders and unusual items
  • Read the weekly digest

QUESTIONS

Otto’s fine print.

Can Otto send invoices for me?

Yes, after you set the template, schedule, and approval rule. Otto checks the details and reports what went out.

What happens when an invoice is late?

Otto prepares the next reminder in the tone and cadence you choose. Anything outside that rule waits for your OK.

Can Otto approve spending?

You set the spend threshold. Otto can prepare the order and flag the item; you approve anything above the rule.

Does Otto replace my accountant?

No. Otto handles routine records and reminders. Your accountant keeps the professional judgement and filing responsibility.

START WITH OTTO

Keep the admin current. See what needs you.

Connect your accounts in the guided setup. Otto starts with the invoices, reminders, and reports waiting on your desk.

Start your first agentPrefer to talk first? Book a free 30-min call
  • Working the same day
  • EU-hosted, private space
  • Cancel monthly

€250 a month, everything included.

Guided setup · working the same day

The other three agents.

Maya

Marketing Agent

Sam

Sales Agent

Rita

Reception Agent